How to find the right sales tax rates: ZIP codes vs. geolocation

Brought to you by NewGen, a customer-centric ERP consulting group with over 25-years of experience

ZIP codes were invented with the sole purpose of making this guy’s job easier when he has to deliver the mail. That’s great for sending out your family Christmas cards, but it has nothing to do with this guy, the state tax man. This can get a lot of businesses into trouble. How does your business finds sales tax rates? A lot of people use an online lookup tool or they download sales tax rate tables and they try and map customer ZIP codes to sales tax rates.

I want to show you something. This is a map of the over 12,000 sales tax jurisdictions there are in North America. These sale tax jurisdictions do not map to ZIP codes. There may be some overlap sometimes, but not always and this can get businesses into trouble. I give you a concrete example. Let’s say you are an online retailer and you are selling computers under the greater Denver area. And it just so happens that there are next door neighbours that ordered the exact same computer from you, and the computer cost $1,000. This is a single ZIP code, 80022, but as you can see from the colors there, they are in completely different sales tax jurisdictions.

House A is over here in this colour. Their sales tax rate 4.75%. House B, in this colour, 9.25%. If you are going of ZIP codes somebody is going to end up being upset. Either you are going to overcharge the customer in the lower sales tax rate, and if they find out they are going to go, “Hey, I paid about $45 extra and I didn’t have to”, or you are going to undercharge the person in the higher sales tax rate. Then, if the state finds out, they are going, “Hey, that’s our money”, and now you as a business are on the hook for paying that back to the state. So as you can see, relying on ZIP codes for sales tax rates can get you into trouble. What’s a business to do? If it’s not ZIP codes, then how do you get accurate rates?

Well, there is a technology called Geolocation, and if you don’t know what that is, it’s the same technology Google Maps uses to pinpoint your exact location. If you use Geolocation and combine it with an actual map of sales tax jurisdiction like Avalara does, then you can rest easy when you do your sales tax lookups knowing that you are getting the right rate and you are not making anybody mad. I hope this helps. I’ll see you next time.

How to find the right sales tax rates: ZIP codes vs. geolocation – YouTube

Let us help you with that ERP to-do list

Reach out and let us show you all the ways NewGen is committed to your success.

Get More From Your Technology Budget.
"NewGen is an invaluable partner in ensuring our ERP can handle our demands as we grow."
- Joel, Stack Sports
"[With NewGen] We are now a medium sized company with the same tools as a Fortune 500 company."
- Nick, Las Vegas Expo
"We sincerely appreciate the way they conduct business."
- Autumn, Polar Tech Industries Inc.
Our Awards and Recognitions

Want to Navigate NetSuite Like a Wizard?

netsuite cheat sheet

Get our free printout guide that lists all of NetSuite's
shortcuts, hot keys & the tips and tricks that the consultants use!