ERP FOR THE CONVENTION AND TRADE SHOW INDUSTRY

The right data in the right place at the right time.

QUESTIONS? Call 1-877-932-2478

With ConventionSuite, the only Prebuilt, Cloud-Based, Single-System Business Management Software for the Conventions and Trade Show Industry, you can:

Deliver standout service by streamlining operations.

Work smarter and faster with real-time alerts and analytics.

Scale as you grow with a robust and complete platform.

For Contractors, Event Suppliers and Decorators

For Exhibit Houses and Exhibit Builders

For Venues and Convention Centers

STREAMLINE OPERATIONS

Give your customers, exhibitors, shows, orders, inventory, work orders and more a home base.

See all your show information in one place.

Get a 360-degree view of your shows and their contacts, vendors, show locations, show dates, show booths, orders, transactions, tasks, work orders, reports and more all organized by show. Quickly duplicate shows via templates and compare P&L and financial metrics of shows in real-time. 

Manage and move your inventory in real-time.

Manage your assets and how many you have across your locations. Move them in real-time from warehouse to show site and procure more, if needed, from the vendors via integrated procurement and demand planning.

Generate Show Site Reports and Work Orders.

Deliver standout service with auto-generated reports for show orders, inventory and booth pull lists, show management work orders and instructions and more. Generate and print reports and orders or access ConventionSuite on show site from laptops, tablets and mobile devices.

DELIVER STANDOUT SERVICE

Click-not-code event portals, e-Commerce online ordering and automated transaction processing.

Build online portals with clicks - not code.

Design and customize event portals on an event-by-event basis and distribute important information, exhibitor kits, facility information, shipping labels and more. No external hosting, HTML or coding ability needed.

Ditch the paper and take your orders online.

Choose which items you’d like to offer on an event by event basis. Send dynamic email marketing messages to your exhibitors to inform them of your products and services and let them order what they want – as many times as they want – from your online portal. Orders automatically populate in the back end system – no need to import/export anything.

Put the office work on autopilot.

Sell rental items, I&D, various labor services and more on a show by show basis. Take deposits online and let the system deliver statements by email and send automated collections reminders.

AUTOMATED ACCOUNTING, ERP AND REAL-TIME PROFITABILITY INSIGHT

No more copy and pasting into Quickbooks.

Automate the routine.

Automate processes around ordering, deposit taking, billing and invoicing, statement sending, item reordering and more per your business rules. Automate the routine and reclaim your time.

No more double entry!

Financials happen in real-time with ConventionSuite so no more double entry. Complete integration means we can see real-time profitability on customers, exhibitors, shows, jobs and more. Use real-time data to recognize problems in advance so you can pivot accordingly and never miss your magin.

A true ERP for businesses of all sizes.

ConventionSuite is built on top of NetSuite – the #1 Cloud ERP system – which delivers complete back-end automation around order management, billing and invoicing, vendors and procurement, accounting period management and more – all tweaked for your industry. Being built on the NetSuite base ensures important core back-end business, accounting and ERP functions keep growing, evolving and are never an afterthought. 

REAL-TIME ANALYTICS

Discover the ability to track, report and visualize anything important for you - anything.

Dashboards built for everyone.

While other applications only provide dashboards for some, ConventionSuite provides dashboards for all. Delivered out of the box with 12 pre-built dashboards for finance, operations, warehouse & inventory, show services and more. ConventionSuite dashboards are full of colorful and customizable KPIs, reminders, alerts and charts.

Customize anything with clicks - not code.

Never again by stymied by hard-coded software. Add custom fields, objects and workflow, customize your org’s look and feel, augment your business processes and even create apps – all using point-and-click tools. 

Build reports without help from IT.

With over 150+ reports out of the box around finance, operations, warehouse & inventory, show services and more – users are empowered to copy and modify these reports and create new reports with easy-to-use click and drag report builders to ensure they have access to the information they need. 

SCALE AS YOU GROW

Build your business on a platform that will grow and scale with you.

Design workflows that work for you.

Don’t be trapped by the unchangeable business process flows for approval chains, email alerting and cross-department collaboration that other applications might put you in. With a click and drag workflow builder, ConventionSuite allows you to design your own business logic flows that are unique to your organization. 

Access your business from the show floor or anywhere, anytime.

Delivered via the cloud, you can access ConventionSuite anywhere you have an Internet connection – on desktops, tablets or mobile devices in both the browser and mobile apps in the iOS and Android stores.

Readily integrate with third-party or homegrown apps.

With a marketplace with 100’s of pre-built integrations you are able to extend ConventionSuite to integrate with other popular technologies with turnkey solutions and no custom coding.

A SINGLE SOURCE SUITE

Why choose ConventionSuite for Contractors?

Integrated

With features around ERP, CRM, Project Management and integrated eCommerce you can paint a complete and integrated picture of your entire organization. An integrated system means improved operational processes across your business.

Efficient

Delivered via the Cloud and requiring no hardware purchase or set up. ConventionSuite deployment utilizes Leading Practices for solutions delivery and can be deployed in as little as 100 days.

Visibility

Never worry again about incomplete data. Your teams will gain the competitive advantage of having complete visibility of all their business data in one place and utilize it within real-time dashboards, reports and alerting.

Flexible

Your business evolves over time, so should your solution. Customize any screen, field, tab at any time and build views unique to a role or user’s needs. Thanks to ConventionSuite’s design these changes are immune to version lock as new versions are released. 

Accessable

Cloud-based means you can access your business data and full suite of business applications from anywhere at anytime – whether it’s on a desktop, through a mobile browser or on a tablet. 

Ever-evolving

With ConventionSuite you will always be on the most up-to-date version so you will never miss our on the latest new features and enhancements. ConventionSuite is designed so the customizations you do on the platform are separate from the core application so you never risk version lock.

BUILT FOR YOUR VERTICAL

A system built with your business in mind

Decorators & General Service Contractors

Specialty Contractors
(I&D, A/V, etc)

Specialty Trade Show Suppliers

EXPLORE BY ROLE

A unique view for a unique job

Key Features

  • Real-time Dashboards
  • Key Performance Indicators (KPIs)
  • Advanced Analytics
  • Forecast vs Actual Reporting
  • Drill-down Reporting

Key Features

  • A/R, A/P & GL
  • Financial Reporting
  • P&L By Show
  • Multi-Subsidiary
  • Multi-Currency
  • LIFO, FIFO and Average Costing Inventory
  • Cost of Goods Sold (COGS)
  • Payroll
  • Time and Expense

Key Features

  • Customer Relationship Management (CRM)
  • Single Source “Customer 360”
  • Leads, Prospects, Customers
  • Sales Force Automation (SFA)
  • Convert to Orders & Fulfillment
  • Order Profitability

Key Features

  • Manage Event Details & Dates
  • Event Calendar (with real-time ICS/iCal sync)
  • Event Facilities and Locations
  • Booth and Exhibitor Management
  • Manage Show Contacts and Vendors
  • Dynamic Show Pricing Levels
  • Dynamic Show Product and Service Catalogue
  • Integrated Taxation
  • Show Shipping Label Generation
  • Real-Time Event P&L

Key Features

  • Project Templates
  • Work Breakdown Structure (WBS)
  • Resource Allocations
  • Project Budget vs Actual
  • Timesheet, Expense Report and Purchasing Costing
  • Real-time Project P&L

Key Features

  • Unlimited Exhibitor/Customer Portal Logins
  • Self-Service Account Updates
  • Real-time Inventory Availability/Visibility 
  • PCI-Compliant Credit Card Detail Storage
  • Show Information Portal
  • Online Ordering & Shopping Cart
  • Online Order Processing (Credit Card, Wire, Check)
  • Order History

Key Features

  • Booth/Exhibitor Ordering
  • Show Management Ordering
  • Real-time Multi-location Inventory Quantity
  • Sell Inventory Items, Non-Inventory Items and Service Hours
  • Dynamic Pricing Levels by Date and Show
  • Item Group Pricing
  • Customer Specific Pricing
  • Product Profitability
  • Deposit Collection
  • Invoicing

Feature set varies by edition and above listings are not conclusive of all functionality. Contact Us

CUSTOMER SUCCESS STORIES

"[With ConventionSuite] ... We are now a medium sized company with the same tools as a Fortune 500 company."

"We wanted to be on par with our largest competitors without the same sized budget. We are now a medium sized company with the same tools as a Fortune 500 company. We are able to produce more with less money because we are able to rely on ConventionSuite for many details and processes."
Nick Cordaro
Owner, Las Vegas Expo
"When it was time to replace the web based portion of our services, we decided to upgrade to ConventionSuite. This was a proactive choice that ensured consistent support and function in the future. The NewGen team handled the implementation and customization very well, and I’d highly recommend using their services.”
Dave Houston
President, Rosemont Exposition Services, Inc.

Get real visibility and drive stronger sales, operational and organizational support.

Get in touch to learn more about ConventionSuite.